Who needs which skills? Which certifications are missing? And where are there discrepancies that need to be addressed? With the new skills matrix in XtraMile, businesses get a comprehensive and up-to-date overview of skills requirements and certification status.
For many companies, competency requirements are still managed in Excel and separate systems. This makes it time-consuming to keep the overview up to date and difficult to see whether employees actually meet the requirements for their roles.
With the Competency Matrix in XtraMile, your organization can define requirements for various roles and groups while simultaneously tracking the status of whether those requirements have been met. The result is a dynamic tool for competency management—not just a static report.
View requirements and status in a single overview
The Competency Matrix displays the organization’s certifications against its own defined roles or groups, such as electrician, project manager, developer, or other roles relevant to the organization.
For each certification, the organization can specify whether it is:
At the same time, clear status indicators show whether the employees covered by the requirement have valid documentation.
Green means that the requirements are met.
Yellow indicates that one or more certificates are about to expire.
Red indicates that certificates are missing or have expired.
This makes it easy to see where the organization is well-covered—and where follow-up is needed.
Identify skills gaps faster
When requirements and actual certificate status are displayed together, it becomes much easier to identify skills gaps.
Competency managers can drill down from an overview to detailed information about which employees are missing certifications, have expired documentation, or need renewal.
This makes it easier to prioritize training and certification where the need is greatest, rather than spending time manually checking individual employees and separate overviews.
Consolidates internal and external certifications
Employees’ competencies often come from multiple sources. Some are documented through courses in XtraMile, while other certifications may be issued by government agencies, industry organizations, or external training providers.
The competency matrix is designed to display both internal and external certifications in a single overview. This gives the organization a more complete picture of documented competencies, regardless of where the training was completed.
Less Administration and Better Control
For organizations with many employees, roles, and certification requirements, competency management can quickly become complex.
Instead of maintaining large spreadsheets, the organization can compile the requirements in XtraMile and link them to relevant roles and groups. This reduces manual work and makes it easier to keep the overview up to date over time.
Among other things, the competency matrix provides a better foundation for:
A structured competency overview can therefore serve as both an operational tool for day-to-day work and an important basis for business decision-making.
An important next step in competency management
The competency matrix builds on XtraMile’s solutions for training, certifications, and documentation.
The organization can thus move beyond simply keeping track of which courses employees have completed to also answering the following questions:
What competencies do we require? Who meets the requirements? And where do we need to take action?
This provides better control, less administrative work, and a far stronger foundation for systematic competency management.
Please feel free to contact us if you’d like a demo of the competency matrix.